BUILD UP TIMES
12 May 2018
13 May 2018
Shell Scheme /
14 May 2018
|Day||Date||Opening time||Closing time|
|Hand Held Items||Thursday||17 May 2018||17:00||18:30|
|General||Thursday||17 May 2018||18:30||23:00|
|General||Friday||17 May 2018||07:00||
- Children under 16 are strictly forbidden to be in the halls during the build-up and breakdown. There are no exceptions to this rule.
- EXHIBITORS MAY NOT BREAK DOWN BEFORE THE ALLOCATED TIME OF 17.00 ON THURSDAY 17 MAY 2018 AND UNTIL THE ENTIRE HALL HAS BEEN VACATED DUE TO HEALTH & SAFETY REGULATIONS. EXHIBITORS WILL BE FINED R1000 PER HOUR FOR NON COMPLIANCE.
Outside vendors are not permitted to provide catering for your stand. All catering must be ordered from the CTICC. You will receive a link to
the African Utility Week online services manual which will contain all the relevant additional services you may require at the exhibition. Please
fill out the forms and return to the relevant contact person which you will find on each order form.
Please note, no deliveries can be made directly to the CTICC as there will be no designated person to sign for the delivery.
Exhibition Freighting GSM has been appointed as our official drayage company.
For all storage and delivery needs, please contact Jacqui Nel from Exhibition Freighting.
Exhibition Freighting services includes a 1 ton forklift on-site during build-up - charges to be confirmed with Exhibition Freighting. Should you
have heavier equipment, please contact Jacqui Nel for a quotation from Exhibition Freighting. You will receive a a link to the African Utility
Week online services manual which will contain all the relevant additional services you may require at the exhibition. Please fill out the forms
and return to the relevant contact person which you will find on each order form.
It is mutually understood and agreed that the organiser shall use proper and reasonable care to have all power services installed in time for
the opening of the show. Proper and reasonable care shall be taken to have all power services operating during the exhibition. However,
the organiser shall not be held responsible for late installation or interruption that may occur. Please ensure all orders are placed in a timely
manner. Please see page 6 for service form deadlines.
Our recommendation is that technical specialists should man booths. They must be qualified to discuss engineering details of their products.
The organisers reserve the right to prohibit an exhibit, or part of an exhibit, which in their judgement may detract from the character of the
exhibition. All booths must remain intact until the close of the exhibition. Please refer to the breakdown times on page 8.
FIRE, SAFETY & HEALTH
The exhibitor assumes all responsibility for compliance with local and national ordinances and regulations covering fire, safety and health. All
exhibition equipment and materials will be reasonably located within the display and protected by safety guards and devices where necessary.
Only fireproof materials should be used in displays and the exhibitor will take the necessary fire precautions.
FOOD & BEVERAGE
Exhibitor distribution of food and beverages for consumption in the building may only be made with the permission of the building
management. Any food or refreshment distributed or consumed by the exhibitor shall, at the exhibitor’s risk and expense, comply with all
applicable national and local sanitary and safety laws and regulations. An exhibitor may not sell food or beverages.
The Organisers, whilst taking every reasonable precaution, expressly decline any responsibility for any loss or damage, which may befall the
property of an Exhibitor through any cause whatsoever.
Exhibitors are advised to contact their insurance companies to negotiate the necessary extensions to their existing policies to ensure that high value goods are covered for the duration of the Show. The Organisers are not responsible for the insurance of exhibitors’ goods.
Canvassing in exhibit halls or distribution of advertising matter or souvenirs by representatives of non-exhibiting firms is strictly forbidden.
Exhibiting companies may only distribute samples and give-aways within the confines of their booth unless prior authorisation is obtained from
The Cape Town International Convention Centre provides free parking to exhibitors in P1 & P3 during build-up and break-down days. A prevalidated
ticket needs to be purchased for show days by exhibitors in advance to the opening of the event. Parking tickets can be
purchased on the exhibition floor from the Cape Town International Convention Centre during build-up. Please note that if pre-validated
parking tickets are not purchased, the normal Cape Town International Convention Centre hourly rate will be charged.
Parking in the marshalling yard is for offloading purposes only and limited to 30 minutes unless otherwise arranged. Vehicles exceeding this
time limit are subject to a parking fee. Please note the marshalling yard area is the loading area only and not the parking facility. Clients are
only allowed a grace period of 30 minutes for load in and they have to move to P1 or P3.
Porter services will be available on site, supplied by the Exhibition Freighting Company. Costs to be agreed independently. You will receive a
link to the African Utility Week online services manual which will contain all the relevant additional services you may require at the exhibition.
Please fill out the forms and return to the relevant contact person which you will find on each order form.
The official security contractors appointed for the exhibition are the only security company permitted within the Exhibition Venue.
The Organisers will provide 24-hour exhibition hall/venue security from the beginning of build-up, during expo days and until the end of
breakdown. Exhibitors are responsible for the security of their own stands during build-up, the exhibition opening hours and during the
breakdown period. In their own interest, exhibitors should arrange for representatives of their companies to man their stands during build-up,
Show opening hours and until the exhibition breakdown is completed.
It must be stressed that neither the Organisers nor the security operators at the venue can be held responsible for any loss or
damage to exhibitor’s property. Please be vigilant.
The following points should be carefully noted:
During build-up and breakdown:
The organisers will provide overall security, but not individual stand security. With the large numbers of people involved during thebuild-up and
breakdown periods it is difficult to recognise trespassers and, therefore, small valuable items should be protected at all times. Insurance cover
is essential. Please have someone on your stand at all times!
The organisers will provide accreditation in the form of a wrist band to all contractors and exhibitors entering the exhibition halls during the
build-up and breakdown of the event. This will also aleviate security issues. Halls will be kept locked overnight and entrance prohibited to all,
including exhibitors, from the close of the exhibition each day until Exhibitor Access the following morning.
Whilst every precaution will be taken to ensure tight security measures, the Organisers will at no stage accept liability or responsibility for any
loss or damage incurred to exhibitors’ stands or stock.
All visitors on site are to report to the organisers office for accrediation and health & safety inspection upon arrival during the build up and
breakdown of the event.
ADDITIONAL SECURITY PRECAUTIONS
For additional security – especially on stands with small items of value on display – consider ordering a safety screen from Expo Screens. This
will allow you to close up your stand after hours when it is not being manned. You will receive a link to the African Utility Week online services
manual which will contain all the relevant additional services you may require at the exhibition. Please fill out the forms and return to the
relevant contact person which you will find on each order form.